Proforma Entries Configuration
Welcome to AccuBooks Configurations of Proforma Entries. Proforma Entries module is designed to streamline and customize the accounting process, ensuring that journal entries are automatically and accurately generated based on the specific needs of the business.
This guide will walk you through the following:
1. Understanding Proforma Entries: It explains what proforma entries are and their role as templates for journal entries within the accounting system.
2. Reviewing and Updating Entries: It guides users on how to review the default proforma entries provided by the system to ensure they align with the specific chart of accounts used by their business.
3. Customizing Journal Entries: The guide instructs users on how to customize these entries, such as changing the names and details of accounts to match the business's specific needs (e.g., specifying a particular bank for cash receipts).
4. Navigating the System: It provides step-by-step instructions on how to navigate the proforma entries module, including how to access, edit, and update entries within the system.
5. Ensuring Accuracy: The guide helps ensure that all journal entries generated by the system are accurate and appropriate for the business's financial records by showing how to correctly set up and modify proforma entries.
What are Proforma Entries?
Proforma entries in accounting are hypothetical or projected transactions and adjustments made in financial statements to show the potential impact of future events or changes that are not yet realized. These entries are used for planning, decision-making, and communicating financial scenarios
Key Purposes
Importance of Proforma Entries
1. Template Provision: Proforma entries provide predefined templates for journal entries, ensuring that common transactions like cash receipts, sales, collections, purchases, payments, and disbursements are consistently recorded in the accounting system.
2. Customization: They allow businesses to tailor these templates to their specific chart of accounts. This customization ensures that the entries accurately reflect the business's unique financial structure and needs.
3. Automation: By using proforma entries, the accounting system can automatically generate journal entries for various transactions. This automation saves time and reduces the likelihood of manual errors.
4. Adaptability: The ability to update and change proforma entries means that the system can be adapted to different banks or specific accounts as required by the business. This flexibility ensures that all transactions are correctly categorized and accounted for.
5. Consistency: Ensuring that all journal entries follow a standardized format helps maintain consistency across the business's financial records, which is crucial for accurate reporting and analysis.
Complete Walkthrough Video
Proforma Entry Types
These proforma entry types are pre-configured in the system to automate and streamline the recording of these common business transactions.
1. Cash Receipts: These are entries related to the inflow of cash into the business, such as payments received from customers.
2. Sales: These entries capture revenue from the sale of goods or services.
3. Collections: These are entries related to the collection of receivables, such as payments from customers on credit.
4. Purchases: Entries that record the acquisition of goods or services for the business.
5. Payments: These entries cover cash outflows for various expenses or liabilities.
6. Cash Disbursements: These are entries related to the payment of cash for expenses, purchases, or other financial obligations.
Proforma Entries User-Manual
Below is a step-by-step instructions to effectively set up, configure, and maintain product and services records.
Note
System Specifications may vary based on your needs and requirements
Proforma Entries Index User-Manual
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The Chart of Accounts index page shows the data of all accounts stored in the system. You can select the table’s paging, ordering and sorting. You can also look for a certain account by using the search function.
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You can import, export and add accounts on the table.
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Click the corresponding folder button to check and manage a certain account .
You can also change the order and sorting of products and services by their Code, Name, Type, and by their Description- ascending or descending.
Proforma Entries Import User-Manual
This feature allows a user to import bulk data.
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To start, click the yellow import button.
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Click Choose File button.
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Select the file that you want to import.
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Click Open button.
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Click Import.
Proforma Entries Export User-Manual
This feature allows you to export all available data.
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To start, click the dark blue Export button.
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Select and open the Chart of Account List. It contains a record of the details of all accounts stored in the system.
Proforma Entries Add User-Manual
This feature allows you to add a new Chart of Account.
- To start, click the Add button.
- This page will open upon clicking the Add button. You can directly enter on this page the details of the new account you want to add.
- Select the Chart of Account type.
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Enter a unique code for the corresponding type of account.
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Enter the name of the account.
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You can add remarks about the account that you are adding.
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click Save to add a new account.
Proforma Entries Show User-Manual
This Feature allows you to view more information about a product/service.
- To start, click the light blue Folder button under the actions column.
Proforma Entries Update User-Manual
This feature allows you to edit and update existing Chart of Account data.
- To start, click the light blue Edit button to start editing Chart of Account data.
Clicking the edit button allows you to edit the details of products/services.
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This page will open upon licking the Edit button. Select and enter the necessary detail that you want to change.
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To save the changes, click the light green Update button.
Chart of Accounts Lists is the list all the chart of account applicable to the company's operations with complete details.
Chart of Account Ledgers - Ledgers in the system are used for grouping and classifying the Chart of Accounts Lists into subgroups.
Note
Chart of Account Groups and Types are default values in AccuBooks Accounting System. There are also default values under Chart of Account Lists essential for proforma entries.