Sales and Other Receivables

Video Tutorial

Add

To add Other Receivables click My Other Receivables

Add Other Receivables

To add Other Receivables. Click the Add Button at the upper rightmost portion.

Fill Up The Required Fields

1. Customer – dropdown list of customers. To add new customer, please go to Configuration > Customer > List
2. Document Reference – reference number of supporting documents
3. Date Delivered – Billing Statement Date
4. Terms – default terms upon Customer Configuration
5. Date Due – Date Delivered plus Terms
6. Assign Responsibility to all – dropdown list of responsibility center
7. Assign Warehouse to all- dropdown list of warehouses
8. Quantity
9. Account – related Sales/Revenue Account
10. Selling Price- selling price upon product / service configuration
11. Discount Rate/ Discount Actual Amount
12. VAT List – Dropdown list of all Value Added Tax
13. WHT List– Dropdown list of all Withholding Tax
14. Expiry – Expiry Date of Inventory / Service

Add Item

To add item within the Other Receivables Module, just click add Item below the first line item.

Delete Item

To add item within the Other Receivables Module, just click the delete Icon at the leftmost part of the line.

Totals

This portion of Other Receivables Module summarizes all significant totals

Proforma Entries

The Accounting System automatically generate the proforma journal entries in the Other Receivables Module based on the Chart of Accounts Configuration. Just click the orange button “Generate Entries”. For the appropriate receivable account, the user can choose from the dropdown list of Chart of Accounts.

Cost of Sales Entries

To record expense, dropdown the list of journal entries for the appropriate expense account.

Debit/Credit

To add an item for debit or credit whichever is applicable. Just click debit button and credit button

Remarks

To fill up necessary information about Other Receivables just encode it in Remark Box.

Save

To save just click the save button at the lower leftmost portion.

Comment

To add comment within the transaction, just type in the “Post a Comment” portion then click the comment button. History of comments appear left side of the page.

Attachment/Edit/Delete/Submit

Just click the appropriate button at the lower leftmost portion of the Other Receivables Module.

1. Attachment – green button “paper clip” upload the files (images, pdf, and doc files only)
2. Edit – blue button “square with pencil”
3. Delete – red button “trash can”
4. Submit – blue button “envelope”

Time Stamp

Time Stamp is shown at the bottom part of the transaction page. It records the Approval Status with corresponding username, date and time.

Send Billing/Return/Cancel

1. Send Billing – “envelope button” use to send billing via email upon customer configuration set up.
2. Return – “arrow sign button”
3. Cancel – “the x button”

Printable Forms

To download Other Receivables Voucher, Delivery Report, Accounts Receivable Voucher, Billing Statement Printable Forms. Just click the Documents Button at the upper rightmost portion of the Other Receivables Module.

View

To view attachment, check, and return transaction just click the view button “eye”. Click the appropriate button at the lower leftmost portion of the Other Receivables Module.

In attachment, you can download it by clicking the link.

Duplicate

To duplicate transaction just “click double square button” this for fast recording of transactions under Other Receivables Module.