Cash Receipts
The Cash Receipts Module in the AccuBooks Accounting System is designed to streamline the process of recording, managing, and reporting cash receipts transactions while providing flexibility and detailed tracking capabilities.
Key Purposes
1. Recording Cash Receipts Transactions:
- Users can encode cash receipts transactions either through the dashboard or the sidebar.
- The system allows for adding new customers directly if they are not already in the database.
2. Customer Management:
- Users can select existing customers or add new ones on the fly.
- The system accommodates dual roles for customers, allowing them to be tagged as both customers and vendors.
3. Detailed Transaction Entries:
- The module captures various transaction details, including document references (purchase orders or sales invoices), date of collection, mode of collection (cash, check, debit/credit card, bank/electronic transfer), and deposit location.
- It facilitates detailed input of products or services associated with the transaction, including quantity, description, sales price, and total price.
4. Adjustments and Discounts:
- Users can apply discounts by rate or amount and specify applicable value-added taxes (VAT) and withholding taxes.
- The system automatically computes totals, including VAT and discount amounts.
5. Additional Features:
- The module allows for adding remarks and attaching documents to transactions.
- Users can duplicate transactions for recurring entries, export transactions to PDF, and manage the status of transactions through approval workflows.
- There is functionality to reverse transactions, which automatically updates the journal entries to reflect the reversal.
6. User-Friendly Interface:
- The system provides a step-by-step process to guide users through entering and managing cash receipts transactions.
- It also includes features for editing and canceling transactions and exporting detailed transaction records.
Complete Walkthrough Video
Cash Receipts Module Index User-Manual
(1). Index page shows all Cash Receipts data.
Users can order the list by their Code, Name, Type, and by their Activity Status.
(2). You can change the order and sorting of Cash Receipts.
(3). You can check and manage batch approvals for faster trtansactions.
(4). You can import and cash receipts in using these buttons. Import for fast upload of bulk data.
(5). You may utilize the search function to look up for certain or specific cash receipt data.
Cash Receipts Module Import User-Manual
This feature allows a user to import bulk data. (1). To start, click the yellow import button.
(2). There will be a pop-up once you have clicked the import button. Click the blue Download Template button to download the import template file.
(3). There will be a pop-up once you have clicked the download template button. It will ask you where the downloaded file will be saved.
(4). Open the downloaded template file.
(5). All the columns that has an aterisk are required to be filled up. Follow the corresponding format per column.
(5.1). Below is the Format per column.
(6). Click the Choose File button.
(7). There will be a pop-up once you have clicked the Choose File.
(7.1) Select the downloaded template.
(8). Click Open.
Cash Receipts Module Show User-Manual
This Feature allows you to view more information about a cash receipt.
(1). To start, click the light blue Folder button under the actions column.
(1). This page shows more information about a cash receipt.
Cash Receipts Module Update User-Manual
This feature allows you to edit and update existing cash receipt.
(1). To start, click the light blue Edit button to start editing cash receipt data.
Clicking the edit button allows you to edit the details of cash receipts.
(2). All fields with asterisk are required to be filled-up.
(3). To update the changes, click the light green Update button.
